Call for Papers

The 107th German Library Congress (Deutscher Bibliothekartag) will be held in Berlin, Germany’s capital city, from June 12-15, 2018.
The congress is organised by the two leading German library associations, the Verein Deutscher Bibliothekarinnen und Bibliothekare e.V. (VDB) and the Berufsverband Information Bibliothek e.V. (BIB). »open & connected« has been chosen as the motto of this year’s congress — the largest continuing education venue for library science in Germany and Europe.

Once again, the 2018 congress will include the following programme points:
Individual presentations scheduled in thematic programme blocks
Panel discussions on current topics and controversial developments
Poster and video clip presentations (more details to follow in January 2018)
Invited speaker sessions with experts chosen by the respective organising associations, and open to all participants
Podium events with programmes organised by library associations
Hands-on labs in digital and analog formats, first introduced in 2017 to replace the former workshops
Project labs, a new format, in which certain topics are given longer time slots for interdisciplinary learning sessions.
The hands-on labs and project labs accommodate new styles of learning; they are very practice-oriented and serve the exchange of ideas and information about planned or on-going projects and/or proposals for new projects. The labs help convey new methods and facilitate cooperation and exchange, especially at the beta or prototype level, by drawing upon open learning technology.
• New to the congress programme are the “Community Spaces“, which are areas for work and interaction using Open Space Technology (OST), serving to facilitate peer-to-peer networking within small groups. These community spaces are designed for low-threshold meetings for 5-10 individuals lasting 45 minutes which can be booked online shortly before the congress or on site. More details to follow in the fall of 2017.
• “HotSplitter” for start-ups, free-lancers, and the self-employed
Within this setting start-up groups, free-lancers and self-employed individuals can present their services and make contact with their clients and customers.

The congress motto »open & connected« reflects not only the eight topic areas but also the corresponding styles of presentation at the conference. This year’s congress provides a multitude of perspectives on diverse target groups and areas of interest related to books and libraries, people and media, spaces and markets.

Topic Areas

The organisers invite proposals for presentations, panel discussions, workshops and hands-on labs in the following topic areas:

• Topic Area 1: work & leadership
Work-time models, training and study, professional profiles, entering the profession, volunteer work, professional development, organisational learning, organisational psychology, human resource development, tariff situation, further training, knowledge management

• Topic Area 2: communication & action
Library and information ethics, library law and copyright, library policy, educational landscapes, citizen science, demographic change, digital participation, diversity, social issues, intercommunal co-operation, intercultural library work, international research and funding policy, internationalisation, competence centres, cultural education, lobbying, legal issues, municipal development

• Topic Area 3: organisation & optimisation
Library controlling, library planning, library management, library statistics, campus management systems, insourcing and outsourcing, innovation management, infrastructure and library IT, forms of cooperation, marketing, organisational forms, quality control management, RFID, trend research, transformation processes, network memberships

• Topic Area 4: informing & networking
Alternative concepts of space, libraries as communal spaces, provision of information, user surveys, presenting library stock, gamification, library work with children and young people, library user forums, customer segmentation, learning centres, reading habits, media education, information services provided by special libraries, usage structures, opening times, partnerships, event programing, language and reading promotion, social impact analysis, target groups orientation

• Topic Area 5: acquisition & licensing
E-books, electronic resource management, purchasing, specialized information services, business and licensing models, hosting, infrastructure services, market situation, national infrastructures, open access and cost recovery, PDA

• Topic Area 6: accessibility & preservation
Cloud environments, discovery, digital editions, cataloguing standards, business procedures for hybrid libraries, historical collections, long-term archiving, linked open data, networks for collection maintenance, provenance research, retro-digitalisation, collections, semantic technologies

• Topic Area 7: teaching & supporting
Blended library, library instruction and information competence, services for academic teaching and research, digitalisation of academic instruction, e-learning, electronic publication, e-science, research data, university presses, open educational resources, school libraries, teaching library

• Topic Area 8: Podium for library associations
Submissions may be made to each of the congress organisers.

The Programme Committee invites all colleagues, specialists from academic and public libraries or information provision agencies, and representatives of relevant associations and companies to submit presentations related to these topics.
Participants from other countries are also most welcome to submit presentations for the congress. Financial support is available upon application to the Bibliothek & Information International (BII). Speeches in English will be accepted; however a translation cannot be arranged or subsidised.

Deadline for submitting speeches, podium discussion contributions, and ideas for hands-on lab and project labs is December 4, 2017.

The programme committee invites all colleagues, specialists from academic and public libraries and information facilities, and representatives of relevant associations and companies to submit presentations on these topics.

International speakers are also welcome to submit presentations for the congress. They may receive financial support from Bibliothek & Information International (BII).

Presentations will be accepted in English, but please note that there will be no translation.

Submission Deadline is 04 December 2017.

General Information

Abstract Submission
• Submissions must be made online; submissions made in any other form cannot be given consideration.
• Incomplete submissions (without an abstract or without specification of the names of discussion participants or the discussion leader, the workshop topic, the chair of a committee/association, the target group or the required space/time) cannot be given consideration.
• Proposals for events should be made in the form of an abstract with a maximum of 2000 characters (including spaces).
• Submissions should include a short biography with a maximum of 300 characters, preferably making reference to the topic being submitted.
• Please state the amount of seating you expect will be required and the target group for your event.
• Remember not to include too much information in your presentation and prepare it in a suitably brief and readable form.

Acceptance Criteria
We will evaluate the submissions on the basis of the following criteria:
• Innovative character
We welcome innovative contributions which focus on future developments.
Practical relevance
We consider it very important that participants can learn things that are relevant and exemplary for their professional work. For reports on current projects, we expect not only that project goals be presented but also, above all, that project results and problems of implementation be discussed.
Connectivity
Particular consideration will be given to submissions which promote interdisciplinary thinking and skills acquisition that extend beyond professional boundaries.

Selection Procedure (Review policy)
• The congress organisers will appoint a committee of experts for each of the topic areas to evaluate the content of the submitted contributions and develop suggestions for a coherent programme that takes into consideration the time and space available at the congress venue.
• The Programme Committee will draw up the Congress Programme based on the reviewers’ suggestions at the beginning of 2018. The Programme Committee is also responsible for grouping multiple presentations together in thematic blocks. The Programme Committee consists of members of VDB and BIB, as well as the local committee in Berlin.
• The Programme COmmittee will make its decision autonomously; no one is guaranteed the right to conduct an event. The committee reserves the right to edit the title of a submission.

Publication of Presentation
By submitting a proposal, speakers agree to publish the abstracts of accepted presentations on the organiser’s online publication server before the start of the 107th Deutscher Bibliothekartag (BIB-OPUS, https://opus4.kobv.de/opus4-bib-info).

• Speakers are requested to have the full versions of their presentations ready to publish on the Deutscher Bibliothekartag online publication server directly before the start of the congress. They will be published immediately after the congress. Speakers will be given more details after their contributions have been accepted.

• Selected presentations will be published after the congress, either in VDB’s open access journal ‘o-bib’ or in BUB (online and/or print). Speakers whose presentations are to be published will be asked by the editor to provide the publisher with the manuscript shortly after the end of the conference. Speakers will be given more details after their contributions have been accepted.

Information about the Different Types of Events

Working Sessions and Membership Assemblies
• Working sessions such as meetings of public and internal committees, associations, consortia and membership assemblies will not be evaluated. Such sessions should be registered by the Committee Chairperson through the abstract management system.
• Each committee may register no more than one working session. The required seating space and length of time must be stated. Rooms will be allocated on the basis of availability at the congress centre and in libraries nearby.
• Please specify whether working sessions are public or closed events. Except for membership assemblies of the BIB, VDB and dbv, access to working sessions at the congress centre will only be granted to registered congress participants.

Community Spaces
“Community Spaces” take into account the changing styles of learning and serve to connect participants in small groups on a peer-to-peer basis. “Community Spaces” are low-threshold sessions which can be booked online shortly before the congress or on site.
“Community Spaces” will not be submitted to the abstract management system. Further information about this event format will be made available at a later time.

Individual Presentations
• To ensure there is enough time for discussion, individual presentations may last no longer than 15 minutes.
• Only individual presentations can be submitted; presentation blocks will not be accepted. If there are links between the content of several different presentations, please state this in your submission.
• Due to the limited amount of time available for speeches, a maximum of two speakers per presentation are permitted. They will both be named in the list of speakers (online and print). All other authors and/or speakers can only be referred to directly in the abstract.
• If you would like to suggest a moderator for a presentation or several presentations, please specify their name in your submission.
• Speakers will receive free entry to the congress. If a presentation includes more than one speaker, only one person will receive this benefit.

Company and Product Presentations
• Companies are requested to present their products and engage with customers at the company exhibition and in company presentations. Company presentations, exhibition space and sponsoring must be booked via the online Exhibition and Sponsoring Ordering System (ESOS™).
• If you have any questions, please contact Ms Alexandra Krohn at ausstellung@bibliothekartag2018.de. Further information and details of the conditions are available in the Exhibitor and Sponsorship Handbook under the section on company presentations.

Hands-on Labs (digital and analog)
• Hands-on labs are sessions for smaller groups lasting at least 90 minutes, during which a topic can be given intense attention. If you wish to propose a lab, please describe the subject, the target group, the length of time and seating space needed. The proposed time should not exceed 2-1/2 hours.
• Hands-on labs are aimed at congress participants who would like to learn about a topic or a resource (e.g. a type of software) in an active manner. These sessions should follow the principles of open space learning and enable participants to gain direct practical experience (e.g. by installing search engine software together).
• Proposals for hands-on labs are to be submitted via the abstract management system. In addition to the topic, subject matter and the name of the presenter or session owner, the proposal must include an explanation of how active participation will be made possible.
For hands-on labs to which prior registration of participants is desired, this must be noted in the abstract. Registration will be organised via the online registration process.

• The following rooms and facilities are available for the hands-on labs:
– Hands-on Lab I (digital lab):
Multiple electrical outlets, LAN ports, demonstration computer with projector, flipchart, pinboard and moderation kit; individual tables and chairs for a maximum of 20 participants
– Hands-on Lab II (analog lab):
World Café seating for a maximum of 25 participants, demonstration computer, WiFi, projector, flipchart, pin board and moderation kit
– Hands-on Lab III (analog lab):
Seating block for a maximum of 25 participants, demonstration computer, WLAN, projector, flipchart, pinboard and moderation kit
– Hands-on Lab IV (analog lab):
World Café seating for a maximum of 50 participants, demonstration computer, WLAN, projector, flipchart, pin board and moderation kit

• The person running the lab will receive free admission to the congress.
• Technical equipment for special needs cannot be made available, but can be organised separately through the session presenter. As a rule, the rooms include a beamer, demonstration computer, flipchart, pinboard and moderation kit.
In order to ensure a smoothly run lab, we ask that any additional technical requirements and procedures be made explicit in the abstract.
• The number of hands-on labs possible at the congress is limited and all abstracts will be given consideration. The programme committee makes the final decision on acceptance of any proposal.

HotSplitter for Start-ups, Free-lancers, and the Self-employed
Start-up firms, free-lancers, and self-employed individuals may present their services and establish contact with clients and customers within the framework of the “HotSplitter” sessions.
Presentations of services and products may last 30 minutes. They are to be registered through the abstract management system and will be charged a fee of 150€ (per invoice).
Time blocks for “HotSplitters” will be established in consultation with the presenter.
Service providers who wish to present projects or products together with a library may do so during the regular program when the proposal has been approved by the Programme Committee.
The Programme Committee makes the final decision regarding accreditation of free-lancers, self-employed individuals or start-up firms based on the abstracts submitted. Its decisions are binding.

Invited Sessions
• The invited sessions focus on current key topics and are conducted by speakers invited specifically by VDB and BIB.

Panel Discussions
• Panel discussions should deal with a controversial topic. Each participant presents a position that they explain briefly at the beginning of the discussion. During the course of the discussion, the audience will also be able make contributions.
• Panels consist of no more than five members plus a moderator.
• Podium discussions last between 90 minutes and two hours. Please state the controversial positions and the names of the panel members and the person chairing the discussion in the abstract.
• The person chairing each discussion will receive free admission to the congress.
• Panel members without a BID background who bring an external perspective to the discussion may be considered eligible for a free day-pass. The Programme Committee reserves the right to provide free passes. The person chairing the discussion must apply for a free day-pass by e-mail to registrierung@bibliothekartag2017.de, stating the date and time. These panel members will be given a guest badge at the registration desk on the day of the event.

Video Clips
• Professional congress visitors have the opportunity to present innovative projects, initiatives, studies or research findings in the form of digital video clips in place of the traditional poster format.
• Please see the separate Call for Clips which is scheduled to be published in January 2018.

Posters
• Contributions on the announced topic areas may be presented in the form of a poster.
• Please see the separate Call for Posters which is scheduled to be published in January 2018.
Project Labs

• During the entire congress, there will be a separate room available for project labs in which project teams made up of individuals from different fields can work together for longer periods of time (e.g., half days).

• Other than WiFi, projector, moderation kit, flipchart and pinboard, no other equipment can be provided.

• In order to ensure that sessions — particularly technical projects — can operate smoothly, we ask that technical requirements and procedures be made explicit in the abstract.

• The number of project labs possible at the congress is limited and all abstracts will be given consideration. The programme committee makes the final decision on acceptance of any proposal.

Dates and Contacts

Dates

Abstract Submission period: 01 September to 04 December 2017
Notification of acceptance for authors: by mid of February 2018
Poster submission period (based on a separate call for posters): January to March 2018
Notification of acceptance for poster authors: by mid of April 2018
Video Clip submission period (based on a separate call for video clips): January to March 2018
Notification of acceptance for clip authors: by mid of April 2018

Contacts

Ms Felicitas Siebert from K.I.T. Group will be happy to help with any questions (+49 30 24603231 or abstract@bibliothekartag2018.de).